Omega Meetings and Incentives

Omega’s meetings division is the smart choice for maximizing attendance, revenue, and effectiveness of your next meeting, trade show, conference, educational symposia, or training seminar. Think of us as the intelligent alternative to dealing with the details, difficulties, and expense of producing your own meetings and events.

We are proud to say that Omega has been recognized by the annual CMI25 list as one of the largest and most influential Meetings and Incentive companies in North America. Our program streamlines reservation and registration processes, using automated tools to ensure efficiency for all aspects of meetings. Our staff expertise is invaluable in both negotiating and understanding contract details.

	•	Sourcing/site selection
	•	Contract negotiation
	•	Full event management
	•	Logistical planning
	•	Registration services
	•	Housing management
	•	Website/Registration site build

	•	Event marketing
	•	Group air fulfillment
	•	Data analysis and reporting
	•	Vendor selection and management
	•	Onsite staffing and management
	•	Strategic meeting management consulting

Meetings Services
Omega’s approach is to create a strategy that aligns with each client’s goals. We want your attendees to walk away from your event with a greater connection to your brand and everything you stand for, so we create an impactful event experience by tailoring every detail to your needs and goals. After decades in the industry, Omega has greater buying power than most competitors. Our experts negotiate on your behalf for the best possible venue, hotel room, and transportation rates. What does this mean to you, our client? This means we pass on to you immediate cost savings, maximized hotel concessions, and minimized attrition; positively impacting your return on investment.

	•	Logistics planning
	•	Site visits
	•	Supplier management
	•	Budget management and reconciliation

	•	Sourcing/site selection
	•	On-site staffing management
	•	Contract negotiation

Incentive Meetings
Engagement is key in creating a successful meeting or event, so reward your top performers with a customized incentive program that reflects your appreciation of their achievements. From dancing in the streets in Rio de Janeiro at Carnival to dinner alongside the canals of Venice, Omega can create awe inspiring once-in-a-lifetime experiences. We will take care of all the details from initial concept to the design of clever incentive announcements, budget, onsite logistics, staffing, and final cost analysis. Every detail is taken care of. All that is left for our clients to do is pack!

	•	Experiential itineraries
	•	Pre-incentive marketing campaigns designed to motivate
	•	Air, rail, and ground VIP travel
	•	Specialty cruises

	•	Branded corporate gifts/merchandise
	•	Customized awards
	•	Family programs

Technology
Omega uses the most up-to-date technology; bringing added value to the client’s meeting programs. Companies can process their attendee registration, hotel reservations, and air reservations on a single site and platform, for a single fee. Additionally, we understand the meaning of cost savings. Our technology solutions eliminate unnecessary costs of paying for registration, housing bureau services, and air services to three different vendors at a much higher fee.

	•	Online event reporting
	•	Personalized invitations and registration sites
	•	High resolution websites
	•	Registration

	•	Ad-hoc reporting capabilities
	•	Customized mobile apps
	•	Registration & attendee management

Group Air Services
Omega’s Group Air staff is dedicated and experienced specifically with all aspects of group air programs. Our travel professionals will work to simplify complex group air travel arrangements, create seamless reservation processes that fit your needs, and guarantee the lowest applicable airfare for each traveler. Each event is assigned a ‘project lead’ who assumes full responsibility for all aspects of the group air movement from beginning to end.

	•	Dedicated group air staff
	•	Consistent single point of contact
	•	Negotiate air contracts
	•	Emergency assistance: 24/7 globally (optional VIP Service)

	•	A&D reports
	•	Zone fares/Group blocks/Earned comp tickets
	•	Monitoring deadlines
	•	Final reconciliation

Meetings at Sea
Hosting your next event or meeting by sea is the new corporate trend, and rightly so! Cruises offer great value, integrated budget control, simplified planning processes, a variety of on-site entertainment options and unique event customization opportunities. Your attendees are satisfied because there are very few out-of-pocket costs, along with a variety of flexible dining and entertainment options. Most modern cruise ships are designed with meetings in mind. They have conference centers, board rooms and the ability to convert theaters and other areas into a space for your events. You can trust Omega Meetings and Incentives, the global leader in meetings procurement by land and sea, to help you book an event that will exceed expectations. Whether you are a novice or professional booking group cruises, our resources and years of expertise will ensure that your event is a huge success.

Updated 2/25/19

Our planner was very helpful, kind and courteous in each and every one of our transactions. She ensured the successful planning and ultimate execution of the event.

- National Technology Company

The Omega travel planner was always a pleasure to work with. She is top-notch and I thank her for everything! It was also a pleasure to work with the onsite team. I couldn’t have done our event without them.

- Engineering Company

I can’t thank you enough for your help throughout this season. Your efficiency and expediency was truly second-to-none. Our entire experience with Omega was elite. Thank you again and please know that the positive impact you had on our travel was immeasurable.

- Andrew Magee
Assistant Athletic Director
and Football Administration
Morgan State Athletics